§ 2-204. Noncompetitive procurements.

(a)

Noncompetitive procurements in the amount of $3,000 or more may be made through solicitation of a proposal from only one source and may be used only when one or more of the following circumstances apply:

(1)

The item is available only from a sole source, and the department requesting or requiring the goods or services certifies in writing that there is only one source for the goods or services;

(2)

In the event the goods or services or project is funded in whole or in part by federal funds, the federal awarding agency or pass-through entity expressly authorizes noncompetitive proposals in response to a written request from the county; or

(3)

After solicitation of a number of sources, competition is determined inadequate.

(b)

A contract may be awarded for a procurement of goods or services of a value of $3,000.00 or more through a noncompetitive procurement, even when more than one potential supplier for the goods or services may exist, when the procurement is not funded in whole or in part by federal funds, and when the county coordinator, with the concurrence of the department requesting or needing the goods or services, provides written documentation clearly documenting the advantages of declaring the procurement noncompetitive. The advantages of declaring a procurement noncompetitive may be based on the existence of only one reasonable and practicable source, uniqueness of the goods or services, uniqueness of vendor qualifications, timeliness of the procurement, or other extenuating circumstances, even when more than one supplier exists for the goods or services.

(c)

Procurements made pursuant to subsections (a) or (b) of this section must be approved by the board.

(d)

If a public exigency or emergency exists that will not permit a delay resulting from competitive solicitation in acquiring the goods or services without threatening the public health or safety, the provisions in section 2-205 will apply.

(Ord. No. 2018-005 , § 2, 10-2-2018)